Two reserve lists | EU Training

Two reserve lists

kurtzz Wed, 03/20/2019 - 14:04


I can't find the information online, so I'm asking here in case somebody knows the answer. I am in two reserve lists, one is for administrators, and the other one, for secretaries. If I am hired as a secretary, and then offered a position as as administrator, would I be able to change positions, or do I have to remain in the first one for some time? And, if that is the case, for how long? Does anybody know? Thanks in advance!

Normally you are supposed to

JayGyGy Thu, 03/21/2019 - 07:51

Normally you are supposed to stay in a post for a minimum of two years. If you now start as a secretary and then apply for an AD post, your application will be flagged by the HR services with the remark that you have not yet completed two years in your current post. Then it's up to the recruiting unit to see if they find you interesting enough to "fight" for you. If they do, they will try to negotiate with your current unit/DG. The closer you are to the two-year mark, the easier it will be to negotiate.

It should also be mentioned that even if you already are an AST-SC official, when you apply for an AD post, you will be considered an external applicant.

It's not an easy situation to be in; you may need to make a tough choice. My understanding is that secretary reserve list laureates are hired very very quickly, as there is a chronic lack of secretaries, especially those with experience. Getting hired as an AD may take more time.

On the other hand, the fact that you are also an AD laureate may mean that many Heads of Unit will be reluctant to hire you as a secretary, as they know that you are going to leave at the first opportunity you get.

Thanks a lot for your answer,

kurtzz Thu, 03/21/2019 - 19:51

Thanks a lot for your answer, JayGyGy. I am having a hard time to being hired as an AD, so the AST option was my plan B. Anyway, if I have to wait for 2 years working as a secretary it won't be the end of the world. This way I can gain experience in the institutions, which I currently lack.

Though to say of course, but

JayGyGy Sat, 03/23/2019 - 22:11

Though to say of course, but it might actually be a good choice to go with the AST-SC post if you are offered one. Also, the rule of minimum two years in a permanent official post is mostly for change of jobs within the same category. But if you are working as an AST-SC and get offered an AD post, your unit, I think, will be quite reasonable and will let you go more easily. The difference is salary is substantial and they would understand why you want to change. Being an AST-SC would allow you to get experience in the institutions, as you say, and when you are in, you have more easy access to information about open posts, etc. If you can, try to pick a post that involves a bit more than the usual secretary tasks. For example some financial aspects, or communication etc. But even if not, you can already use the time wisely and learn all the various internal tools, procedures etc.. This will make you a more attractive candidate also for an AD post.

Hi JayGyGy, Fri, 03/22/2019 - 11:18

Hi JayGyGy,

Do you know if the same 2 year rule applies to contract agents who are on AD reserve list?



Contract Agents have more

JayGyGy Sat, 03/23/2019 - 22:05

Contract Agents have more flexibility. If you are a CA and pass an AD competition and then get offered a post, your unit usually lets you go without making a fuss. Especially if they themselves do not have the possibility to offer you a post. In principle, when you break a CA contract early, you have to give notice, the notice period is one month per year worked, but there is some leeway with this.

Someone from HR told me in

Rudeneja Mon, 04/01/2019 - 16:43

Someone from HR told me in the past (on a different case) that your career cannot be limited therefore they have to let you go to AD from AST even if you haven't served the minimum. I never checked if that's correct. 

I was finally offered a job

kurtzz Mon, 04/29/2019 - 12:41

I was finally offered a job as an administrator, after a year in the reserve list, more than a hundred applications and 8 interviews.


ada_59 Mon, 04/29/2019 - 15:33



kurtzz Tue, 04/30/2019 - 12:27